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If you find that you, or your meetings department, could use a little extra man-power, but you're not in a position to hire a full-time meeting planner, Meeting Contractors, LLC is your perfect, cost-effective solution! We offer the flexibility of per-project, hourly/retainer, or even commision-based no-cost contracts so you can get the help you need at the times you need it most. 


Meeting Contractors is able to assist in all of your meeting planning needs - from initial concept and budget planning, through on-site execution...and of course, all of the "little details" in between.  In our increasingly global business climate, it's important to note that we are able to accommodate any of your international meeting requests as well.


Below you will find a list of some of our most requested services, but please feel free to contact us to discuss your unique needs - we like unique! 

Meeting & Event


Budget preparation & reporting

Concept, theme and design support

Timeline management

Venue & vendor recommendations

Venue Sourcing

RFP creation & management

International site searches & inspections

Contract negotiations

On-Site Meeting Support

& Logistical Assistance

Registration staff & management

Vendor & exhibitor liaison 

Meeting room set & BEO review

Logistics coordination & support

Virtual Event Support

Consultation on which part(s) of your event 

can go virtual/online

Help determine best platform for virtual needs

Liaise with presenters, sponsors, etc. to ensure successful and engaging online event

  Set up and manage virtual event platform or conference app.

Sponsor & Exhibitor


Logistical liaison with sponsors & exhibitors 

Coordinate with trade show & drayage companies

Travel Management

Registration, Housing &

Online registration system set-up 

Housing management & reporting

Air & ground transportation coordination

Vendor Procurement & 


Audio Visual

Trade show


Speakers & entertainment

Photography & video

Catering & floral

Graphics & print

Venue selection

Menu review and negotiations

Detailed logistical planning

Group coordination

Guest/Spouse Excursions

or Off-Site Events

Post Event

Final bill reconciliation 

Evaluation & recommendations

From the beginning to the end, we've got you covered!

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