The meeting & event support you need...When you need it
If you find that you, or your meetings department, could use a little extra man-power, but you're not in a position to hire a full-time meeting planner, Meeting Contractors, LLC is your perfect, cost-effective solution! We offer the flexibility of per-project, hourly/retainer, or even commision-based no-cost contracts so you can get the help you need at the times you need it most.
Meeting Contractors is able to assist in all of your meeting planning needs - from initial concept and budget planning, through on-site execution...and of course, all of the "little details" in between. In our increasingly global business climate, it's important to note that we are able to accommodate any of your international meeting requests as well.
Below you will find a list of some of our most requested services, but please feel free to contact us to discuss your unique needs - we like unique!
Meeting & Event
Budget preparation & reporting
Concept, theme and design support
Venue & vendor recommendations
RFP creation & management
International site searches & inspections
On-Site Meeting Support
& Logistical Assistance
Registration staff & management
Vendor & exhibitor liaison
Meeting room set & BEO review
Logistics coordination & support
Virtual Event Support
Consultation on which part(s) of your event
can go virtual/online
Help determine best platform for virtual needs
Liaise with presenters, sponsors, etc. to ensure successful and engaging online event
Set up and manage virtual event platform or conference app.
Sponsor & Exhibitor
Logistical liaison with sponsors & exhibitors
Coordinate with trade show & drayage companies
Registration, Housing &
Online registration system set-up
Housing management & reporting
Air & ground transportation coordination
Vendor Procurement &
Speakers & entertainment
Photography & video
Catering & floral
Graphics & print
Menu review and negotiations
Detailed logistical planning
or Off-Site Events
Final bill reconciliation
Evaluation & recommendations
From the beginning to the end, we've got you covered!